Privacy Policy

Effective Date: January 1, 2026

 

Last Updated: January 1, 2026

 

OVERECHO MEDIA (“Company,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal data we collect through our website, digital properties, and client engagements. This Privacy Policy outlines how we collect, use, disclose, and protect your information when you interact with our services.

 

1. Information We Collect

We collect information that identifies, relates to, or could reasonably be linked with you (“Personal Information”). The types of information we gather depend on the nature of your interaction with us:

 

  • Contact Details: Full name, business email address, phone number, company name, job title, and physical mailing address.
  • Project and Commercial Data: Briefing documents, design specifications, branding assets, billing details, payment records, and transactional history.
  • Technical and Device Data: Internet Protocol (IP) address, browser type, operating system, device identifiers, referring URLs, pages visited, and duration of visits.
  • Communications: Records of correspondence, inquiries submitted through contact forms, feedback, and calendar scheduling requests.

2. How We Collect Information

  • Direct Interactions: When you fill out contact forms, request proposals, engage our agency for services, subscribe to communications, or correspond with our team directly.
  • Automated Tracking Technologies: As you navigate our digital platforms, we use standard cookies, log files, and analytics tools to understand usage patterns and platform performance.
  • Third-Party Sources: Business directories, corporate partners, social media networks, and publicly accessible registries.

3. Purpose and Legal Basis for Processing

We process your data under the following legitimate bases and operational objectives:

 

  • Contractual Obligations: To deliver agreed-upon brand strategy, web design, digital development, and physical print production services.
  • Client Management and Operations: To issue invoices, process payments, coordinate project milestones, and provide customer support.
  • Marketing and Business Development: To send relevant industry insights, portfolio showcases, and company announcements (with your explicit consent where required by law).
  • Platform Security and Optimization: To detect security threats, resolve technical bugs, and optimize website responsiveness across devices.
  • Legal Compliance: To meet tax obligations, corporate filing mandates, and lawful government requests.

4. Information Sharing and Disclosure

We do not sell, rent, or trade your personal information. We disclose data solely under the following circumstances:

 

  • Authorized Service Providers: Trusted third-party vendors who assist with cloud hosting, payment processing, email distribution, customer relationship management (CRM), and print fulfillment. These providers are bound by strict confidentiality and data-processing obligations.
  • Corporate Transfers: In connection with any merger, acquisition, restructuring, or asset sale involving OVERECHO MEDIA.
  • Legal Requirements: When required by subpoena, court order, regulatory enforcement, or applicable statutory laws.
  • Rights Protection: When disclosure is necessary to protect the legal rights, safety, property, or integrity of OVERECHO MEDIA, our clients, or the public.

5. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes for which it was gathered, satisfy project commitments, resolve contractual disputes, and comply with statutory accounting and tax retention periods (typically up to seven years following project completion).

 

6. Data Security

We implement technical, administrative, and physical safeguards designed to prevent unauthorized access, alteration, destruction, or disclosure of your data. While we adhere to industry-standard protocols, no electronic transmission over the internet or storage architecture can be guaranteed 100% secure.

 

7. Your Legal Rights

Depending on your jurisdiction (including rights recognized under GDPR, UK GDPR, CCPA/CPRA, and relevant data protection authorities), you may exercise the following rights:

 

  • Access: Request confirmation of whether we process your data and obtain a copy.
  • Correction: Request rectification of inaccurate, outdated, or incomplete records.
  • Erasure: Request deletion of your personal data, subject to legal or contractual retention exceptions.
  • Restriction and Objection: Object to processing based on legitimate interests or request restrictions on specific processing activities.
  • Data Portability: Request transfer of your data to another service provider in a structured, commonly used machine-readable format.
  • Consent Withdrawal: Revoke marketing or processing consent at any time without impacting prior lawful processing.
To submit a request, contact us at privacy@overechomedia.com.

 

8. Third-Party Links

Our website may link to third-party platforms, design repositories, or partner websites. We are not responsible for the privacy practices, content, or compliance policies of external operators. We encourage you to review their policies independently.

 

9. Updates to This Policy

We reserve the right to revise this Privacy Policy to reflect operational, legal, or regulatory updates. Any changes take effect immediately upon posting the updated text with a revised effective date.

 

Terms of Service

Effective Date: January 1, 2026

 

Last Updated: January 1, 2026

 

These Terms of Service (“Terms”) constitute a legally binding agreement between OVERECHO MEDIA (“Agency,” “we,” “our,” or “us”) and the individual or entity accessing our website or engaging our services (“Client,” “you,” or “your”). By accessing our digital channels or executing a Statement of Work (SOW), you agree to these Terms.

 

1. Scope of Services

OVERECHO MEDIA provides brand development, digital design, web engineering, and physical media production services. The specific deliverables, milestones, budgets, and operational schedules for each project are governed by an executed Statement of Work, proposal, or Master Services Agreement (MSA). In the event of a direct conflict between these Terms and a signed SOW, the specific terms of the SOW take precedence.

 

2. Client Responsibilities

To ensure efficient project execution, the Client agrees to:

 

  • Provide complete, accurate, and timely access to logos, copy, digital assets, product specifications, and credentials required for project fulfillment.
  • Designate a single primary point of contact with decision-making authority for formal milestone approvals.
  • Review deliverables promptly and provide consolidated, constructive feedback within the timeframes established in the project schedule (standard turnaround is five business days unless otherwise agreed).
  • Ensure that all materials, trademarks, images, and content provided to the Agency do not infringe upon any third-party intellectual property or privacy rights.

3. Fees, Invoicing, and Payment

  • Retainers and Deposits: Most project engagements require a non-refundable upfront deposit (typically 50%) prior to the commencement of discovery, strategy, or design work.
  • Payment Terms: Invoices are payable within fourteen (14) calendar days of invoice date unless specified differently in the applicable SOW.
  • Late Payments: Overdue balances are subject to a late charge of 1.5% per month (or the maximum rate permitted by law), along with any reasonable legal or collection costs incurred in recovering outstanding fees.
  • Suspension of Work: We reserve the right to suspend performance, revoke staging environment access, or withhold final production assets if payment schedules fall into arrears.
  • Third-Party Production Costs: Print production runs, hosting fees, fonts, stock photography, plugins, software licensing, and specialized manufacturing must be funded in advance by the Client.

4. Revisions and Scope Adjustments

  • Included Revisions: Statements of Work outline specific revision cycles per phase (typically two rounds of structural or cosmetic revisions per deliverable).
  • Out-of-Scope Requests: Additional rounds of revision, structural pivots requested after formal stage sign-offs, or additions to feature sets constitute out-of-scope work. Such requests will be billed at our standard hourly rate or quoted under an independent Change Order requiring written client authorization before commencement.

5. Intellectual Property Rights

  • Final Deliverables: Subject to full, final payment of all outstanding invoices, the Agency assigns to the Client all proprietary rights, title, and interest in the finalized custom design assets and static deliverables created specifically for the project (such as logos, approved guidelines, and finalized layout artwork).
  • Background Technology and Agency Tools: OVERECHO MEDIA retains exclusive ownership over all pre-existing design systems, proprietary methodologies, codebase architectures, starter themes, wireframe skeletons, raw production files, and internal toolsets (“Agency Tools”). The Client receives a perpetual, non-exclusive, royalty-free license to use these embedded tools strictly as integrated into the final deliverable.
  • Client Materials: The Client retains complete ownership of all trademarks, trade secrets, copy, and assets provided to the Agency for project execution.
  • Portfolio and Marketing Display: The Agency reserves the perpetual, worldwide right to display completed deliverables, branding systems, case studies, and digital interfaces in its portfolio, pitch decks, award submissions, and promotional materials, unless a strict formal Non-Disclosure Agreement (NDA) states otherwise.

6. Warranties and Disclaimers

  • Professional Standard: OVERECHO MEDIA warrants that services will be performed in a professional, workmanlike manner consistent with standard industry practices.
  • Digital Platforms and Codebase: While we construct digital experiences according to contemporary standards of performance and security, we do not guarantee uninterrupted platform uptime, error-free operations across discontinued browser versions, or protection against third-party malicious cyber attacks.
  • Print and Manufacturing Tolerances: For physical media, color representation varies across digital monitors, substrate materials, and press machinery. Minor color variances, paper stock inconsistencies, and standard finishing tolerances within industry trade standards do not constitute defects.
  • General Disclaimer: Except as expressly stated in a signed agreement, all services and deliverables are provided on an “as-is” and “as-available” basis, without warranties of any kind, whether express, statutory, or implied, including warranties of merchantability, fitness for a particular purpose, or commercial profitability.

7. Limitation of Liability

To the maximum extent permitted by applicable law:

 

  • Neither party will be liable to the other for indirect, incidental, special, consequential, or punitive damages, including loss of profits, revenue, data, business reputation, or commercial goodwill, regardless of whether such damages were foreseeable.
  • The total aggregate liability of OVERECHO MEDIA arising out of or relating to any project, whether in contract, tort (including negligence), warranty, or otherwise, is strictly capped at the total amount actually paid by the Client to the Agency under the specific SOW giving rise to the claim during the three (3) months immediately preceding the event.

8. Term, Termination, and Cancellation

  • Termination for Convenience: Either party may terminate an ongoing services contract by providing thirty (30) days written notice to the other party.
  • Termination for Cause: Either party may terminate an agreement immediately if the other party breaches a material term and fails to cure such breach within fourteen (14) days of receiving written notice.
  • Effect of Termination: Upon notice of termination, the Client remains obligated to pay for all completed work, ongoing hours accrued, and non-cancellable commitments incurred by the Agency up to the effective termination date. Deposits and milestone payments for completed phases remain strictly non-refundable.

9. Confidentiality

Both parties agree to hold all non-public information, technical specifications, financial details, and strategic documentation disclosed during the engagement in strict confidence. Confidential information will not be disclosed to any third party without prior written consent, except to employees, contractors, and legal or financial advisors who require access on a need-to-know basis and are bound by equivalent confidentiality obligations.

 

10. Governing Law and Dispute Resolution

  • Governing Law: These Terms and any related agreements are governed by and construed in accordance with the substantive laws of the State or Jurisdiction where OVERECHO MEDIA maintains its principal place of business, without regard to conflicts of law principles.
  • Informal Negotiation: Before initiating formal legal proceedings, the parties agree to engage in good-faith negotiations between designated executive representatives for at least thirty (30) days.
  • Arbitration and Litigation: If informal discussions fail to resolve the dispute, the matter will be settled through binding commercial arbitration or submitted to the exclusive jurisdiction of the competent commercial courts located within the Agency’s registered operating jurisdiction.

11. Contact Information

For inquiries regarding these Terms of Service or our Privacy Policy, please contact our legal and administrative team:

 

  • Entity: OVERECHO MEDIA
  • Legal Inquiries: mailoverecho@gmail.com
  • General Support: mailoverecho@gmail.com